Regional Manager - Finance (Healthcare)

Location: Temecula, CA
Position:   Regional Manager - Finance
Location:  Temecula, CA
Salary:  $100,000 - $150,000
Benefits:  Yes
Relocation Assistance:  Yes
Position Type:  Full-time Exempt
Facility Type:   Acute Care Hospital System
Reports To:  Regional CFO
Department:  Financial Services

*** Candidates must have current acute care hospital experience in financial services ***

JOB SUMMARY
The Regional Finance Manager is responsible for supporting the Regional CFO and CA Region Finance team with financial analytics, budgets, accounting audit functions and other special projects.
JOB DUTIES
Budget Responsibility:  
  • Planning – Assist with budget preparation for assigned department(s).
  • Meeting Objectives – At a minimum, the department operates within stated budget guidelines as measured by the specific unit of service, with the goal of exceeding budget projections.
  • Cost Control – Effectively controls department costs and prepares for fluctuations and unexpected costs. Identifies cost reduction opportunities on a regular basis, and recommends implementation when necessary.
  • Productivity - Monitors and assists leadership with adjusting FTE levels to achieve budgeted staffing based on volumes, organizational goals,accepted staffing models within the industry, and patient care needs defined by law, physician orders and/or a standardized nursing workload measurement system.
  • Capital Equipment/Procurement – Participates in the selection of vendors for needed services not otherwise prescribed; anticipates and budgets capital equipment following the policy while seeking to identify alternatives to capital purchasing.
Organizational Responsibility:
  • Service Excellence – Treats everyone with dignity and respect and encourages collaborative relationships with collegues, community providers, patients and family members. Documents all customer service responses and consistently identifies ways to improve customer service and feedback while reducing customer/patient complaints.
  • Participation –Regularly attends Leadership, m3 and staff recognition events.
  • Policy Development – Develops and implements policies and procedures that guide and support the provision of services.  
Human Resources:   
  • Recruitment/Staffing –Maintains adequate staffing levels and responds to shortages/turnover as required with a minimum impact on services; recommends a sufficient number of qualified and competent persons for providing care and treatment.
  • Retention – Takes appropriate action and interventions to retain quality staff. Notifies HR of employee resignation providing adequate notice for exit interview and processing. Maintains department turnover at or below facility annual goal.
  • Performance Management – Determines the qualifications and competence of department personnel who provide services and who are not licensed as independent practitioners; provides continuous feedback to employees and processes 90-day and annual evaluations by the due date 100% of the time.
  • Staff Requirements – Assures timely compliance with staff job requirements to which may include, annual FIT Testing, TB, Flu Vaccination, LMS, licensure and certifications.
  • Staff Development – Identifies the learning needs of all staff and contributes to meeting those needs. Teaches other in areas of expertise. Identifies own education needs and seeks appropriate learning experience.
  • Conflict Resolution – Provides mechanisms for open feedback and communication from staff. Identifies situations of potential conflict and provides timely intervention always following policy and procedures utilizing appropriate resources.
Leadership
  • Flexibility/Adaptability – Displays positive traits and qualities needed for a successful manager; has the ability to work with changes in the environment and participate as a team player.
  • Initiative – Takes the responsibility for creating innovative programs and continuously strives to improve department services and organizational performance. Establishes and implements department goals and objectives in order to improve service delivery.
  • Medical Staff –Maintains a positive relationship with the Medical Staff and identifies opportunities to improve service relations.
  • Employee Recognition – Utilizes Service Excellence program to recognize and reinforce exceptional customer service and staff performance.
  • Rounding – Actively rounds on patients and staff. Acts as a resource for interdisciplinary care rounds.
  • Department Communication – Conducts regular staff meetings and provides written minutes for staff. Communicates facility wide information/updates as appropriate.
  • Interdepartmental Communication – Collaborates with peers and demonstrates innovative use of system wide resources to facilitate consistent practices, policies, and appropriate utilization of staff.
  • Town Hall Meetings – Department staff participation at Town Hall meetings meets or exceeds 50%.
  • Employee Engagement Survey – Staff participation in bi-annual survey met or exceeded 80%. Action plan results were used to identify areas of opportunity and an action plan was developed and implemented.
  • Committees/Work Groups – Encourages and facilitates staff level participation in committees and work groups.
  • Facility Moral Building Activities – Encourages and facilitates staff level participation in facility sponsored events.
Quality
  • Process Improvement - Leader is actively engaged in PI process, using data to drive improvements.
  • Quality Targets - Department and facility quality targets are met.
  • Regulatory -  Leader is actively engaged in maintaing survey readiness: Areas of opportunities are correctly timely.
  • Develops and maintains Department Quality Improvement Program.
General Duties
  • Participates in Emergency Preparedness Drills. Demonstrates through practice drills and upon request understanding of his/her role in the event of an emergency or disaster.
  • Facilitates departmental and hospital educational activities and inservices in conjunction with the Education Department.
  • Responsible for development, review and revision of departmental written policies and procedures.
  • Ensures that the department has equipment, supplies necessary to provide consistent quality and service delivery.
  • Reports any unsafe situations or safety hazards immediately. Labels and removes any malfunctioning equipment from service and notifies Engineering.
Position Specific Responsibilities
  • Supervises the DSS and Financial Analytics aspect of the CA Region Finance team.
  • Assists in the preparation and timely filing of federal, state, hospital association, third party and other financial reports as required.
  • Develops, implements and maintains all financial reports for the California Region.
  • Monitors daily revenue analysis.
  • Assists in the compiling and preparation of the Region's budget and analysis
  • Assists in the coordination of all accounting audit functions, as needed.
  • Participates in Corporate Task Forces as directed.
  • Assists and coordinates special projects for all financial areas, as needed.
  • Assists in the management of the physical and personnel requirements for accounting.
  • Ensures employees possess competency in use of technology and computers.
  • Ensures staff's compliance with policy and procedures.
  • Completes/reviews all performance appraisals in a timely manner.
  • Motivates and coaches staff to ensure maximum productivity.
  • Meets agreed upon deadlines or negotiates due date revisions prior to deadline.              
  • Ensures efficient utilization of resources.
  • Establish departmental goals and standards.
  • Resolves personnel issues and consults with Human Resources as appropriate.
  • Demonstrates/ensures timely and effective selection of staff.
  • Mentors and develops staff for promotional opportunities.
  • Conducts regularly scheduled department meetings with minutes.
  • Develops and reviews the department budget in a timely manner.
  • Maintains operating expenses in line with budgeting guidelines and takes corrective action when necessary.
  • Develops departmental policy and procedures.
  • Provides guidance/counsel and participates in the negotiating of contracts, when appropriate.
  • Reviews contracts/vendors for efficiency and cost effectiveness; from hospital to hospital, as well as across the system.
  • Functions as an active member of committees, as needed.
  • Makes suggestions/recommendations for improved operations to the department, facility.
  • Performs Ad hoc analyses as directed.
 

EDUCATION AND EXPERIENCE REQUIRED:
  • Bachelor's degree from an accredited College or University required in related field.
  • Master's degree from an accredited College or University preferred in related field.
  • Five (5) to Seven (7) years of experience in Finance with demonstrated management or leadership abilities and acute care experience, Required
CERTIFICATIONS/LICENSURE REQUIRED:
  • National or Professional certification(s) applicable in Finance industry is required, i.e. CPA or FHFMA
ESSENTIAL KNOWLEDGE/SKILLS AND ABILITIES:
  • Solid knowledge of accounting principles.
  • Strong analytical skills.
  • Ability to adapt to changing priorities.
  • Ability to work independently and with minimum supervision.
  • Must maintain confidentiality at all times.
  • Must be proficient in Microsoft products, such as Excel and Word.
  • Must demonstrate the ability to maintain positive relationships and courteous interactions with hospital staff and the public.
  • Must have the ability to use good judgment and critical thinking skills in all situations.
  • Must be able to use the following: SMS, AS400, Personal Computer, Typewriter, Calculator (10-Key Proficient), Fax Machine, LaserJet Printer, AS400 Printer, SMS Printer.
 
 
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